The Purchasing module offers a complete interface to the
Inventory Management module or will run on a stand-alone
This module offers on-line entry of purchase orders and
receipts updating the stock files on a real-time basis. Any
number of text lines can be added to a purchase order and can
be printed on either the purchase order or the receiving list
Flexible reports offer details on outstanding purchase
order positions. A commitment summary by general ledger
account keeps accounts departments aware of current and future
A daily goods ordered report and stock received report
are printed as and when required. On-line enquiries offer up
to the minute information on all aspects of a purchase order.
The system supports a supplier item file for recording
supplier specific costs and descriptions. Up to four quantity
break prices can be defined for supplier specific quantity
breaks. The same item can be stored for multiple suppliers
making comparison and enquiry simple.
The following masterfiles are supported by the
- Supplier name and address. If supplier details are
different to those held on the purchase ledger the relevant
details are stored in this file.
- Warehouse addresses. All warehouse addresses are
stored for use on the purchase order allowing a 'ship to'
- Supplier items
When buying the same item from different suppliers the
supplier item file allows for storing of supplier specific
item details such as:
- Suppliers item number
- Suppliers item description
- Inventory conversion details
- Cost prices
- Fixed order quantities
- Suppliers unit of measure
Purchase Order Entry
The purchase order entry program allows the user to
override any 'order from' or 'ship to' details as required.
Text is fully supported at header and line level enabling the
user as much flexibility in describing what is to be ordered.
Purchase orders can be entered for items held on the
inventory system and/or for any miscellaneous items required.
Once a purchase order has been entered the supplier number can
be amended and the system will re-allocate any supplier
Purchase order receiving
Purchase orders can be received in whole or in parts.
Receipts can be directed to other warehouses other than the
warehouse originally specified at order entry.
The user also has the option to key the latest receipt
price which is then recorded on the inventory system for use
The Purchasing module supports the following reports:
- Receiving reports (by purchase order)
- Goods ordered reports
- Goods received reports
- Outstanding order reports
- Commitments summary
- Purchase orders
- Goods received notes
- Payment register
Interface to Inventory Management
When items are ordered the item number and warehouse
details are checked on the inventory system if the inventory
files exist. As items are received the relevant stock records
The purchasing system supports the following elements on
the inventory management system:
- On order figures
- On hand figures
- Date of last purchase order
- Date of last receipt
- Last receipt cost